HuntOffice.ie implements SmartOffice to transform business processes
HuntOffice.ie was established in 1999 and quickly became Ireland’s No. 1 Online Office Supplies Store. They are the largest Irish owned office supplies company and website. Their goal at HuntOffice.ie is to provide customers with a one stop shop for all their office supplies needs. They supply over 150,000 products from everyday stationery to furniture, warehouse products and canteen supplies.
HuntOffice.ie provide some of the most cost effective products on the market, they pride themselves on their excellent customer service, combined with expert product knowledge.
80% reduction in invoice processing time
Elimination of physical storage requirements
Effortless reconciliation of supplier accounts
Streamlined audit and approvals processes
We chose SmartOffice because they have a very highly customisable product that suited our needs. We needed something that wasn’t just out of the box, it was a product that could be customised to our needs. So, after a lot of due diligence on the different options, that’s the one we chose.
The Challenge
HuntOffice.ie faced a common yet significant challenge in office management: the labour-intensive process of handling invoices. Their traditional method involved manually sorting through emails, printing PDF invoices, processing them, and then storing these documents in physical files on shelves. This not only consumed valuable time but also limited the company’s scalability. HuntOffice.ie aimed to revolutionise this process by automating and digitising it, thereby future-proofing their business and enabling growth without the need to increase staff.
The Solution
The unique aspect of HuntOffice.ie’s operations involved handling multiple goods receipts and purchase orders matched to a single invoice and vice versa. This complexity was addressed during the specification process with SmartOffice. SmartOffice assured that any requirement could be accommodated through customisation and adaptation of their software to meet HuntOffice.ie’s specific needs.
The implementation process was a catalyst for HuntOffice.ie to thoroughly review and optimise their internal processes. Documenting their workflow and identifying necessary system updates, which were overdue, became part of the solution. Once these preparatory steps were completed, integrating SmartOffice’s solution proved to be straightforward. The customisation and of SmartOffice’s software were key to transforming HuntOffice.ie’s invoice management system, setting a foundation for efficient growth and operational excellence.
SmartOffice automates the way you process. It saves time and money. It saves storage space. It saves on new staff, but most of all it does exactly what it promises to do. It’s a highly customisable product, that suits our business, so if it suits our business, it will probably suit all other businesses as well.
The Result
Following the integration of SmartOffice’s AP Automation solution, HuntOffice.ie experienced a remarkable transformation in their invoice management process. The automation and digitalisation of previously manual tasks led to significant efficiency gains, freeing up staff to focus on more strategic initiatives. By eliminating the need for physical storage, HuntOffice.ie not only saved on space but also streamlined their operations, paving the way for scalable growth without the burden of additional hires. This strategic move has positioned HuntOffice.ie for future expansion, underpinned by a more agile, efficient, and scalable operational framework.
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